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Corporate documents attestation in the UAE

The economy of the United Arab Emirates is in a growth stage, attracting investor attention. Moreover, the UAE is considered a global financial center. For these reasons, having a company in the UAE is a prestigious goal for many foreign investors and entrepreneurs. Corporate documents attestation in the UAE may be required for many purposes. In this article, we will explain in detail the cases where the procedure for legalizing company documents in the UAE is necessary.

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Corporate documents attestation in the UAE

Posted 20 May 2024

Advantages of Owning a Company in the UAE

The business environment in the UAE is recognized as one of the most stable, as the government of the UAE fully supports entrepreneurs and provides privileges for conducting business in the UAE. Therefore, owning a company in the UAE has several undeniable advantages:

  • Tax privileges;
  • Reliable banking services;
  • The opportunity to obtain residency status in the UAE (for more information on how to obtain residency status in the UAE, read here);
  • Government support;
  • The right to full foreign ownership of the company.

Corporate Documents Attestation in the UAE

Legalization of documents is necessary to ensure that documents issued in one country have legal force in another.

Interesting:

In the UAE, you can legalize company documents for any country.

Often, for this purpose, an apostille is used, but not all countries are signatories to the Hague Convention, which makes apostilled documents valid in their territory. This also applies to the UAE. The UAE has not signed the Apostille Convention. Emirates require a special procedure for document legalization.

The procedure for corporate documents attestation in the UAE is used both ways:

  • to make documents from various countries of the world recognized in the UAE; and
  • to make UAE issued documents recognized by other countries.

Legalization of Company Documents in the UAE for Other Countries

Legalization of documents is necessary, for example, in the following cases:

  • If the company plans expansion and wants to open a branch or subsidiary abroad;
  • In case of international legal proceedings;
  • If the company intends to open a foreign bank account.

Legalization of documents for a company from the UAE is carried out with the help of consular authentication. Such authentication must be obtained at the consulate of the country for which legalization is required, to verify the authenticity of the document.

To legalize company documents from the UAE for another country, the owner/authorized person of the company must first notarize the documents, then submit the notarized documents to the consulate of the country for which they are being legalized, and then wait for the consular authentication to be affixed to the notarized documents.

Which Documents Require Attestation?

For each country, the list of documents is different, but there is a list of company documents that are often mandatory for legalization:

  • Documents confirming the status of legal entities;
  • Establishment documents;
  • Tax inspection certificates;
  • Powers of attorney;
  • Certificates of trademark registration;
  • Court decisions.

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Diane

Diane, partner of GFLO Consultancy

The Process of corporate documents attestation in the UAE

The process of document legalization for a company in the UAE depends on the country for which legalization is required. On average, the legalization process is divided into the following stages:

  1. The owner or director (authorized person) of the company notarizes all documents required for another country. (The authorized person must be present in person when certifying the document.)
  2. If document translation is required, it is done by an official translator with special qualifications.
  3. Notarization of the translation, obtaining the signature and seal of the notary in person.
  4. Sending documents to the representation of the required country to verify the authenticity of the document. After confirming the authenticity, the company representative (authorized person) has the right to request a consular stamp on the document, which will make the document valid for the required country.

Attestation for Foreign Bank Account Opening

Depending on the chosen country, the company representative needs to gather a package of documents to open an account abroad. The document package may include:

  • Company’s statutory documents;
  • Bank account statements of the company;
  • Business plan;
  • Identification documents of owners and directors;
  • Detailed explanation of the reasons for intending to open an account in a particular country;
  • Company financial statements and more.

Some of these documents might have to be attested. The list of documents subject to legalization depends on a specific country for which the attestation is carried out.

Considerations

  • Documents for certification and legalization must be presented in English or Arabic or translated into them;
  • Documents with translation must be certified by the consulate of the country;
  • For legal entities, a copy of the certification is required.

Document Legalization Timelines

On average, the legalization process takes from 5 to 14 working days, depending on the country for which legalization is being carried out.

Conclusion

Today, the UAE is a popular location for global investments. The business environment of the UAE is ideal for international economic and commercial activities, and corporate documents attestation in the UAE for any country should not be a problem for any entrepreneur.

GFLO Consultancy experts are pleased to assist and help you with any inquiries, just get in touch or leave a request through the form right below.

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