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What is a DIN number in India

In an article about company registration in India, it was noted that directors of an Indian company are required to obtain a DIN. The DIN number in India holds significant importance, and anyone planning to be a director in an Indian company must understand what DIN entails.

What is a DIN number in India

Posted 5 December 2023

What is a DIN in India?

DIN (Director Identification Number) is a unique identification number for directors.

The Government of India assigns DIN to individuals who are directors of an Indian company or plan to become one.

The DIN number in India consists of 8 digits, providing a unique combination that remains unchanged throughout a director’s life. In other words, DIN is not tied to a specific company where the individual serves as a director. It’s linked to the director personally, and even if they take on a role in another company, their DIN doesn’t change. Additionally, it’s worth noting that directors of Indian companies also need to obtain a DSC.

Interesting:

The same situation applies even if a DIN holder serves as a director in multiple companies. They do not need multiple DINs; they always have one number.

The Ministry of Corporate Affairs of India’s website contains rules regarding DIN: Director Identification Number Rules 2006, which came into effect on November 1, 2006.

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Procedure for obtaining the DIN number in India

1. Preparation and submission of forms.
The process of obtaining a DIN in India starts with preparing and submitting the respective form. There are several forms for obtaining a DIN:

1.1. SPICe Form: for those planning to be directors in newly established Indian companies.
Every individual intending to be the first director in a new company in India must apply through the SPICe electronic form. To submit the SPICe form, the following must be attached:

  • Identity proof of the applicant;
  • Address proof of the applicant.

The DIN will be assigned to the director only after the application is accepted and approved.

Interesting:
The Ministry of Corporate Affairs of India has an extensive FAQ section on the SPICe form.

1.2. DIR-3 Form: for those becoming directors in an existing company in India.
If the company already exists and an individual plans to become a director, they need to submit a different form – the electronic DIR-3 form. To file the DIR-3 form, the following must be attached:

  • Identity proof of the applicant;
  • Address proof of the applicant;
  • Photograph.
Important:

There is also a DIR-6 form that needs to be submitted when there are changes in the director’s data.

2. Payment of registration fee.
The next step involves paying the registration fee for obtaining a DIN. Payment is allowed only in non-cash form; cash payments are not accepted.
3. Government’s application review.
Once the Government generates the application number, it will be reviewed. The decision will be made to approve or reject the application.
4. Approval or rejection of the application.
If the application is approved, the applicant will be informed within 1 month of submission. In case of rejection, the applicant will receive an email specifying the reason for rejection. The applicant needs to rectify the error within 15 days from receiving the email and resubmit the corrected application. If everything is in order, the application will be approved, and the applicant will receive the DIN.
5. Informing companies about DIN.
Once the DIN is assigned to the applicant, they must inform all companies where they serve as directors.
6. Informing RoC about DIN.
Once the companies receive information about DIN, they must inform the Registrar of Companies (RoC) within a 15-day period from the date of notification about the director’s assigned DIN.

Important:

Failure or delayed notification to the company or RoC about the assigned DIN can lead to penalty sanctions.

Conclusion

Obtaining a DIN number in India is a mandatory requirement for anyone aspiring to be directors in Indian companies, whether existing or new. The process takes about a month, something to consider when planning business in India.

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